Privacy Policy

Last Updated: January 2025

1. Data Controller

Valtoranix
Porkkalankatu 1
00180 Helsinki, Finland
Phone: +358 9 686 6000
Email: cooperation@valtoranix.world

Data Protection Officer:
Antti Korhonen
Email: cooperation@valtoranix.world

2. Introduction

This Privacy Policy explains how Valtoranix collects, uses, stores, and protects your personal data when you use our website and services. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and Finnish data protection laws.

3. Personal Data We Collect

3.1 Information You Provide

Contact Information: Name, email address, phone number when you submit our contact form
Communication Data: Messages and correspondence you send to us
Consent Records: Records of your consent to data processing and cookie preferences

3.2 Information Collected Automatically

Technical Data: IP address, browser type, device information, operating system
Usage Data: Pages visited, time spent on pages, navigation patterns
Cookie Data: Information collected through cookies as described in our Cookie Policy

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Consent: When you provide explicit consent for specific processing activities
Legitimate Interests: For website operation, security, and service improvement
Contractual Necessity: To respond to your inquiries and provide requested services
Legal Obligations: To comply with applicable laws and regulations

5. Purpose of Data Processing

We use your personal data for the following purposes:

Responding to your inquiries and providing customer support
Delivering our office activity planning services
Improving our website functionality and user experience
Analyzing website usage and performance
Ensuring website security and preventing fraud
Complying with legal obligations
Sending service-related communications

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:

Contact Form Data: Retained for 3 years from last contact or until you request deletion
Technical and Usage Data: Retained for 12 months
Cookie Data: Retained according to cookie-specific retention periods as outlined in our Cookie Policy
Legal Records: Retained as required by Finnish law

7. Data Sharing and Disclosure

We do not sell your personal data. We may share your data with:

Service Providers: Third-party vendors who assist with website hosting, analytics, and email services, bound by confidentiality agreements
Legal Authorities: When required by law or to protect our legal rights
Business Transfers: In the event of a merger, acquisition, or sale of assets

8. International Data Transfers

Your data is primarily processed within the European Economic Area (EEA). If we transfer data outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

9. Your Rights Under GDPR

You have the following rights regarding your personal data:

Right to Access: Request a copy of your personal data we hold
Right to Rectification: Request correction of inaccurate or incomplete data
Right to Erasure: Request deletion of your personal data
Right to Restriction: Request limitation of data processing
Right to Data Portability: Receive your data in a structured, machine-readable format
Right to Object: Object to processing based on legitimate interests
Right to Withdraw Consent: Withdraw consent at any time without affecting prior processing
Right to Lodge a Complaint: File a complaint with the Finnish Data Protection Ombudsman

To exercise your rights, contact us at cooperation@valtoranix.world. We will respond within 30 days.

10. Data Security

We implement appropriate technical and organizational measures to protect your personal data:

HTTPS encryption for all data transmission
Secure server infrastructure
Access controls and authentication
Regular security assessments
Employee training on data protection
Incident response procedures

11. Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal data from children. If we become aware of such collection, we will delete the data promptly.

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated revision date. Significant changes will be communicated via email or website notice.

13. Contact Information

For questions about this Privacy Policy or to exercise your rights, contact us:

Valtoranix
Porkkalankatu 1
00180 Helsinki, Finland
Email: cooperation@valtoranix.world
Phone: +358 9 686 6000

Data Protection Officer:
Antti Korhonen
Email: cooperation@valtoranix.world

14. Supervisory Authority

You have the right to lodge a complaint with the Finnish Data Protection Ombudsman:

Office of the Data Protection Ombudsman
P.O. Box 800
00521 Helsinki, Finland
Website: tietosuoja.fi